How to Prepare Your Car for Transport: A Step-by-Step Guide

Transporting a car, whether for a move, a sale, or across long distances, requires careful preparation to ensure that the vehicle arrives safely and in the same condition as it was when it left. Whether you are working with a professional auto transport company or handling the logistics yourself, the process can be made smoother and less stressful by following a few essential steps. Here’s a guide on how to prepare your car for transport to make sure everything goes according to plan.

1. Clean Your Car Inside and Out

The first step in preparing your car for transport is to clean it thoroughly. Not only does this make it easier to inspect the vehicle for any existing damage, but it also ensures that the transport company can document its condition accurately. Wash both the exterior and the interior of your vehicle to remove dirt, debris, and other materials that could potentially cause damage or create a mess during transit. Take clear, detailed photos from various angles of both the inside and outside of the car for documentation purposes. This will be valuable in case any damages occur during transport.

2. Remove Personal Belongings

Before the transport process begins, it is crucial to remove all personal items from inside the vehicle. Personal belongings, such as clothing, electronics, or documents, are not only a potential source of loss or theft but can also shift during transport, causing damage to the car’s interior. Additionally, most auto transport companies prohibit the shipment of personal items for insurance and safety reasons.

Double-check the glove compartment, center console, and trunk to ensure nothing is left behind.

3. Disable the Alarm System

Many vehicles are equipped with alarm systems, but these can be a source of trouble during transport. To avoid unnecessary disruptions, it’s a good idea to disable the alarm system before your vehicle is picked up. If you are unsure how to do this, consult your vehicle’s manual or ask the transport company for advice. Disabling the alarm ensures the vehicle will not be activated during transit, especially if the transport vehicle passes through areas where vibrations or movements could trigger the system.

4. Check the Tire Pressure and Fluid Levels

Inspect your car’s tire pressure to ensure that the tires are properly inflated. This is especially important because under-inflated or over-inflated tires can make it difficult for the car to be loaded or unloaded from the transport truck, potentially causing damage. It’s also a good idea to check the fluid levels, such as oil, coolant, and transmission fluid. The car should be in good working condition to ensure a smooth transport process, as most transport companies will not accept vehicles with significant mechanical issues.

5. Ensure the Fuel Tank Is Only a Quarter Full

When preparing your car for transport, it’s essential to keep the fuel tank at about a quarter full. This reduces the overall weight of the vehicle, making it easier and safer to transport. A full tank of gas can add unnecessary weight, increasing the risk of damage to the car or other vehicles being transported. Additionally, a quarter tank is sufficient for moving the car onto and off the transport truck, as well as for any necessary testing before or after delivery.

6. Secure or Remove Loose Parts

To avoid any damage during transport, make sure all loose or detachable parts of the vehicle are secured. This includes antennas, side mirrors, spoilers, and any other parts that may be at risk of being damaged while on the road. If possible, remove any external accessories that could be damaged, especially if they are not permanently attached. For example, fold in side mirrors or remove roof racks, bike carriers, or spoilers that could catch on obstacles during the loading and unloading process.

7. Lock the Vehicle and Keep a Set of Keys

Once everything is secured, lock your vehicle to ensure no one can access it during transport. However, make sure to provide the transport company with a spare set of keys, as the driver will need access to the car for loading and unloading. It’s a good idea to keep a set of keys for yourself as well, in case you need to access the vehicle after delivery. Be sure to communicate any specific instructions to the transport company regarding the vehicle's operation or keys.

8. Check for Insurance and Contracts

Before shipping your car, it’s important to verify the insurance coverage provided by the auto transport company. Most transport companies offer basic coverage, but you may want to inquire about additional insurance options for added protection. Read the contract thoroughly to understand the terms, including the expected delivery time, liability coverage, and any additional fees. Confirm the transport company’s policies on handling damages, delays, and claims to ensure you are fully protected during the transport process.

9. Take Final Measurements and Notes

It’s always a good idea to take final measurements of your car’s dimensions (length, width, height), especially if you are transporting a large or unique vehicle. This can help the transport company determine the right equipment for the job, ensuring a safe transport. Take note of any special handling requirements or conditions that may apply, such as if your car is lowered or has custom parts that need extra care.10. Communicate with the Transport CompanyFinally, communicate any specific instructions, concerns, or needs with the auto transport company. Whether it’s a preferred delivery time, handling requests, or special precautions, clear communication will help ensure a smooth experience. Make sure you have the contact information of the driver or the transport company’s representative in case of any changes or updates during the transport process.